Administrative Associate (G-6) – Temporary, 6 months – Dakar

About the role

The Administrative Associate provides comprehensive administrative, operational and coordination support to the Programme and Planning section, ensuring budgets, workplans, procurement, communications, travel and records are managed efficiently and in line with UNICEF procedures. This role helps reduce bottlenecks, improve efficiency and enables programme colleagues to focus on strategic priorities for children across West and Central Africa.

Key responsibilities

• Support budget tracking, expenditure monitoring and records management to ensure effective use of resources and timely follow‑up.
• Coordinate planning information, project tracking and data inputs so the section can monitor progress, meet deadlines and maintain complete documentation.
• Provide administrative assistance for contracts, partner and consultant procurement processes, including documentation, rosters and follow‑up in line with UNICEF guidance.
• Manage routine and non‑routine communications, schedule meetings, arrange travel, process invoices, oversee supplies, inventory and other daily administrative tasks to keep the section running smoothly.

Required profile

• Secondary education in a related field.
• At least 6 years of relevant experience in administration, budgeting, procurement, travel coordination, office management or related areas.
• Fluency in French; knowledge of another UN language is desirable.

Required skills

• Budget monitoring
• Procurement
• Travel planning
• Invoice processing
• Project coordination