Administrative Associate (G-6) – Temporary, 6 months – Dakar

About the role

The Administrative Associate provides comprehensive administrative, operational and coordination support to the Programme and Planning section, ensuring budgets, procurement, records, travel, meetings, communications and workflow are organized, accurate, timely and compliant with UNICEF procedures.

Key responsibilities

• Budget monitoring: support budget tracking, expenditure monitoring and records management to ensure effective use of resources.
• Administration planning and project management: coordinate planning information, project tracking and data inputs to monitor progress and meet deadlines.
• Procurement support: provide administrative assistance for contracts, partner and consultant processes, documentation and roster management in line with UNICEF guidance.
• Communications, workflow and administrative support: manage routine and non‑routine communications, meetings, filing systems, travel arrangements, invoices, supplies and inventory to keep the section running smoothly.

Required profile

• Education: secondary education in any related field.
• Work experience: at least six years of relevant experience in administration, budget management, procurement, travel coordination, office management, event logistics, contract administration, records management and invoice processing.
• Language: fluency in French is required; knowledge of an additional UN language or a local language is desirable.

Required skills

• Budget Monitoring
• Procurement
• Travel Planning
• Invoice Processing
• Project Coordination
• SAP