Administrative Officer

About the role

The Administrative Officer is based in the Administration Unit of the African Institute for Economic Development and Planning (IDEP), the operational arm of the UN Economic Commission for Africa in Dakar, Senegal. IDEP translates ECA research into practice and equips African leaders with skills for public-sector policy. The officer reports to the Principal Programme Management Officer (Director) and covers human resource administration, planning, programming and budgeting, and the implementation, monitoring and evaluation of business functions.

Key responsibilities

• Human resource management: coordinate recruitment, placement, promotion, performance appraisals, vacancies, job classification reviews, separations and training, and advise on conditions of service and privileges under the Staff Rules and Regulations.
• Budget and finance: study improvements to budget reporting, monitor and control budgetary allocations, propose corrective measures, maintain accounting and financial management policies and produce financial and technical reports on IDEP partnerships.
• General administration: implement and monitor support services such as procurement, transport, travel, communications, engineering and IT, and local utilities; supervise a staff team and guide colleagues on HR, financial administration and management information; monitor and maintain MOUs with partners; produce major reports for management.

Required profile

• Advanced university degree (master's or equivalent) in business, public administration, finance, accounting, law or a related field; a first-level degree plus two years of qualifying work experience may be accepted.
• Minimum of seven years of progressively responsible experience in administration, finance, accounting, human resources or a related field.
• English and French at UN Level II reading, writing, listening and speaking; knowledge of another UN official language is an advantage.

Required skills

• Experience using an ERP or similar system.
• Experience with IPSAS accounting standards.
• Desirable: experience overseeing procurement and resource mobilization, preparing and implementing work programmes, and 2+ years in data analytics or a related area.