Executive Assistant & Office Manager

About the role

We are looking for an experienced Executive Assistant and Office Manager to ensure smooth daily operations at Wärtsilä. The role combines high‑level administrative support for senior leaders with responsibility for managing office services, facilities and stakeholder interactions.

Key responsibilities

• Manage day‑to‑day office operations, including workspace allocation, facilities, office systems and procurement of supplies.
• Develop, implement and maintain office policies and procedures to improve efficiency.
• Provide executive support such as travel coordination, logistics and calendar management.
• Plan and coordinate internal meetings, events and activities, ensuring seamless execution.
• Act as the primary point of contact for internal and external stakeholders on office‑related matters.
• Support continuous improvement of office processes and promote best practices.
• Facilitate communication and collaboration across business functions to maintain smooth operations.

Required profile

• Bachelor’s degree in any discipline.
• Minimum 5 years of experience in office management, executive assistance or a similar administrative role.
• Fluent in English and French, both written and spoken.
• Strong customer relationship management and stakeholder engagement experience.

Required skills

• Proficiency with Microsoft Office applications.