Executive Assistant

About the role

Reporting to the Country Director, the Executive Assistant provides high‑level administrative support to help the Foundation achieve its Impact strategy. The role works closely with co‑located teams across functions to ensure smooth coordination of the Country Director’s activities.

Key responsibilities

• Manage the Country Director’s calendar, schedule meetings and regional activities, and ensure adherence to timelines.
• Coordinate meeting logistics, including room bookings, refreshments, document preparation and distribution of agendas and minutes.
• Plan and organize high‑profile events, conferences and travel arrangements, handling visas, immunizations and accommodations worldwide.
• Process expense reports in line with organizational policies and support budget preparation and financial forecasting.
• Liaise with public affairs, communications and other departments to handle correspondence and functional communications.
• Maintain accurate documentation, reports and databases, and build relationships with internal and external stakeholders on behalf of senior leadership.

Required profile

• Bachelor’s degree in business administration, finance, communication or a related field.
• 8 + years of experience as an Executive Assistant supporting senior executives in a global organization.
• Strong organizational and time‑management abilities, with capacity to manage multiple priorities independently.
• Excellent verbal and written communication skills, with proven drafting and editing capabilities.
• Fluency in French and English.
• Professional maturity, cultural sensitivity and integrity aligned with the Foundation’s values.

Required skills

• Proficiency in French.
• Proficiency in English.
• Advanced use of MS Office applications: PowerPoint, Word, Excel, Office 365 and SharePoint.