HR Senior Assistant

About the role

The HR Senior Assistant provides technical and administrative support to ensure efficient processing, documentation, and monitoring of a wide range of HR transactions for office personnel. The role contributes to smooth onboarding, recruitment, payroll verification, and knowledge‑sharing activities.

Key responsibilities

• Provide guidance on HR administrative procedures and policies.
• Assist the HR Lead with internal and external client inquiries, escalating complex issues.
• Support onboarding by processing new‑hire documentation and orientation tasks.
• Manage end‑to‑end recruitment activities, including offers, HRIS data entry, reference checks, long‑listing, testing, interviewing, and documentation for General Service positions.
• Inform personnel, consultants, and partners about contract conditions and entitlements.
• Follow up on absence requests, performance evaluations, and payroll verification in the HRIS.
• Monitor contract expirations and pending separations to enable timely interventions.
• Provide logistical support for HR training sessions and facilitate knowledge‑sharing initiatives.

Required profile

• Secondary school +5 years relevant experience OR Bachelor’s degree +1 year relevant experience.
• Professional HRM certificate is desired.
• Experience in recruitment and generalist HR services.
• Experience working in multicultural or UN‑system environments and in development/humanitarian contexts is a plus.

Required skills

• Proficiency with MS Office (Word, Excel, PowerPoint).
• Proficiency with G‑Suite (Docs, Sheets, Slides).
• Experience using web‑based HR information systems (HRIS).