Remote Administrative Assistant

About the role

ASI Instruments is seeking a Remote Administrative Assistant to support daily operations, coordinate communication, and keep workflows running smoothly across departments. This fully remote position is ideal for a detail‑oriented, tech‑savvy professional who can work independently while aligning with company goals.

Key responsibilities

• Manage calendars, schedule virtual meetings, and coordinate appointments for leadership and project teams.
• Prepare, edit, and organize documents, reports, and presentations; maintain digital filing systems.
• Assist with procurement tasks, including vendor communication, quote requests, and purchase order preparation.
• Serve as primary contact for internal and external inquiries; draft professional emails and correspondence.
• Enter, update, and verify data in company databases, CRM systems, and inventory platforms; generate routine reports.
• Support logistics by handling shipping documentation, order tracking, and inventory updates.
• Provide administrative support for engineering, sales, and operations teams; assist with research and compliance documentation.

Required profile

• Proven experience as an administrative assistant, office coordinator, or similar role.
• Strong written and verbal communication skills with high attention to detail.
• Ability to work independently, manage multiple tasks, and meet deadlines.
• Comfort handling confidential information with discretion.

Required skills

• Microsoft Office
• Cloud storage tools
• CRM systems
• ERP platforms
• Inventory management tools