Operations Assistant

About the role

The Operations Assistant is based in the West and Central Regional Office of UNFPA in Dakar and reports to the Regional Operations Manager. The role provides administrative and financial support to the programme and technical team, advises country offices in the region on operational and programme matters, supports the management of the regional programme and gives some data and research assistance.

Key responsibilities

• Support the Operations HR Unit, together with the Programme Unit, in advising country offices on operational and programme matters
• Handle logistics, administration and finance for technical workshops, inter-agency meetings, missions and other events
• Assist in coordinating the UNFPA technical network, preparing and monitoring the OMP and the regional programme
• Review incoming correspondence, draft replies and prepare first drafts of responses to inquiries
• Prepare travel authorizations and arrangements
• Maintain the office filing system, archive documents and keep country, partner and project files up to date, including progress reports, work plans and budgets
• Prepare requisitions in Quantum, produce monthly financial reports, create vouchers and payments, and follow up on financial reports submitted by country offices and partners
• Carry out research assistance, including bibliographic and database searches, and contribute to reports, papers and publications
• Gather donor, regional and country office information for databases and documents, and prepare briefing materials and presentations

Required profile

• Secondary education completed
• Five years of experience in administration, finance programme support, ICT or general office management support
• Previous experience with a multilateral or international organization, and within the UN common system, highly desirable
• Fluency in English and working knowledge of French

Required skills

• Knowledge of accounting, budget management, finance, ICT, databases, analysis and reporting
• Proficiency in Excel, PowerPoint and MS Word or G-suite
• Good writing, communication and client service skills
• Ability to organize, meet deadlines and handle confidential matters under pressure