Operations Assistant, WCARO, Dakar

About the role

The Operations Assistant is based in the West and Central Regional Office (WCARO) of UNFPA in Dakar and reports to the Regional Operations Manager. The post provides administrative and financial support to the programme and technical team, advises country offices in the region on operational and programme matters, supports the management of the regional programme and gives some data and research assistance.

Key responsibilities

• Support the Operations HR Unit, together with the Programme Unit, in advising country offices on operational and programme matters
• Handle logistics, administration and finance for workshops, meetings, missions and other events
• Help coordinate the UNFPA technical network and support the preparation and monitoring of the OMP and the regional programme
• Review incoming correspondence, draft replies and prepare first drafts of responses to inquiries
• Prepare travel authorizations and arrangements
• Maintain the office filing system, archive documents and keep country, partner and project files up to date, including progress reports, work plans and budgets
• Use Quantum to prepare requisitions, monthly financial reports, vouchers and payments
• Follow up on financial reports submitted by country offices and partners
• Carry out research assistance, including bibliographic and database searches, and help draft reports, papers and publications
• Gather data for documents, guidelines and speeches, and prepare PowerPoint presentations and briefing materials
• Compile donor, regional office and country office information for databases and documents

Required profile

• Secondary education completed
• Five years of experience in administration, finance programme support, ICT or general office management
• Previous experience with a multilateral or international organization, and within the UN common system, highly desirable
• Fluent English and working knowledge of French
• Good writing, communication and client service skills, able to handle confidential matters and work under pressure

Required skills

• Accounting, budget management, finance, databases, analysis and reporting
• Word processing, typing, filing and office equipment
• Excel, PowerPoint and MS Word or G-suite