Administrative Officer – Programme Coordination Unit

About the role

The FAO Regional Office for Africa is seeking an Administrative Officer to support the SURAGGWA Programme Coordination Unit (PCU) in Dakar. The role ensures smooth administrative operations across budget, finance, HR, procurement, IT, logistics and security for a large‑scale, multi‑country GCF‑funded programme.

Key responsibilities

• Coordinate preparation of programme work plans and budgets in consultation with technical divisions.
• Prepare, consolidate and submit periodic budget reports, post‑planning and monitoring documents.
• Oversee imprest accounts, act as Certifying Officer and monitor fund availability and expenditures.
• Provide administrative support to steering and technical committees, ensuring timely documentation and follow‑up.
• Maintain audit‑ready records, support internal/external audits and ensure compliance with FAO and GCF rules.
• Supervise staff on administrative matters, organise trainings and manage office logistics, security and space allocation.

Required profile

• Master’s degree (Bac+5) in administration, management or international relations.
• Experience in administrative coordination for large, donor‑funded programmes.
• Strong knowledge of FAO administrative procedures and GCF compliance requirements.

Required skills

• Budget preparation and financial reporting.
• Procurement and contract administration.
• Human‑resources and staff administration.
• Information‑technology and logistics management.
• Audit and records management.