Bilingual Partnerships and Engagement Assistant (English/French)

About the role

The Partnerships and Engagement Assistant provides administrative and logistical support to the Partnerships and Engagement Department, ensuring the smooth execution of partnership activities, event planning and stakeholder engagement. The role supports partner databases, communications and forums and events, reporting to the Partnerships & Engagement Officer. It is a full-time position based in Dakar, Senegal, with a hybrid arrangement, starting as soon as possible.

Key responsibilities

• Gather community team updates for the Net Rights Coalition and update monitoring and stakeholder dashboards, flagging critical issues.
• Maintain the partner and stakeholder database and support drafting, formatting and proofreading of partnership agreements, concept notes and MoUs.
• Schedule and coordinate meetings with partners, prepare agendas, and document minutes and action points.
• Research potential new partners, institutions and donors, and assist with research for digital advocacy briefs.
• Provide logistical and administrative support for engagements, mainly the Digital Rights and Inclusion Forum, including venue and travel arrangements, invitations, RSVPs and event materials.
• Support the team at external conferences and workshops, handle registrations and logistics, and compile data for partnership and engagement reports.
• File, scan and archive records, and distribute publications and research outputs to partners and stakeholders.
• Manage shared calendars, process partnership-related invoices and coordinate payments with Finance.

Required profile

• First degree in International Relations, Communications, Business Administration, Social Sciences or a related field.
• At least 1-2 years of experience in an administrative, support or coordination role, preferably in an NGO, international organisation or project-based setting.
• Experience supporting event planning or partnership management is a strong advantage.
• Fluency in both English and French is required.

Required skills

• Proficiency in Microsoft Office Suite and Google Workspace.
• Strong research and information-gathering skills.
• Basic understanding of project management cycles.
• Excellent interpersonal and cross-cultural communication skills, and ability to multitask in a fast-paced environment.

What we offer

• Gross annual salary of $10,500-$13,750, plus housing, transportation, pension, meal, utility, dependent, communication and bilingual allowances.
• 13th-month salary, paid vacation, training and development, birthday allowance, medical coverage for the employee, spouse and up to three children, leave allowance, staff loan scheme, staff lunch, paid maternity and paternity leave.