Administrative Officer

About the role

World Vegetable Center (WorldVeg) is seeking an Administrative Officer to support its five‑year vegetable and potato seed program in West Africa. The role will be based in either Côte d’Ivoire, Ghana or Senegal and will work closely with the Country Lead and the regional office in Benin to ensure smooth programme administration.

Key responsibilities

• Manage office administration including correspondence, filing, records and supplies.
• Coordinate meetings, workshops, travel arrangements and logistics for programme activities.
• Assist with budget preparation, payment processing, expense tracking and financial documentation in line with donor requirements.
• Support procurement processes, maintain inventory records and ensure compliance with donor and organisational policies.
• Maintain accurate records for audits, donor reviews and reporting.
• Provide HR support such as onboarding, timesheets, leave records and personnel files.
• Liaise with staff, partners, vendors, government agencies and donors as needed.
• Undertake any additional tasks assigned by the Country Lead to facilitate programme implementation.

Required profile

• Bachelor’s degree in Business Administration, Public Administration, Management, Finance or a related field.
• Experience in administration, project support or operations, preferably in an international or donor‑funded environment.
• Familiarity with donor regulations and reporting requirements is an advantage.
• Strong organisational, communication and time‑management abilities.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.